What is procure-to-pay?
The Apollo Education Group Procure-to-Pay organization is responsible for all procurement and payables operations across the enterprise, including a smooth on-boarding of new suppliers and timely processing of purchase orders and payments.
Supplier Setup Requirements
Potential new suppliers should complete the New Supplier Introduction to begin the vetting process. Once approved, suppliers are required to submit a current and valid W-9 (U.S. suppliers) or W-8 (international suppliers). Depending on the type of products or services a supplier provides and the anticipated volume, opportunities may arise for an online supplier catalog.
Invoice and Billing Requirements
In general, all invoices greater than $5,000 must reference a valid Apollo purchase order (PO) number. In addition, all purchases of fixed assets greater than $1,000 require a PO number.
Suppliers should not provide goods or begin work on services until a valid Apollo purchase order number is issued. Otherwise, the purchase is not authorized and the supplier is at risk for potential delays or non-payment.
Invoices that do not require a PO number must reference a valid cost center and the name of the requester. All invoices submitted without the required information stated above (purchase order number, or cost center and requester name) will be considered “non-compliant” and will be returned to the submitter without being processed or paid.
Invoices must be in PDF format and emailed to the following address: APefirstname.lastname@example.org
Depending on the anticipated volume and spend, a supplier may be required to utilize a third-party electronic invoicing company.
Standard payment terms for Apollo Education Group are net 60. All payment terms agreed to with suppliers must comply with the Apollo Education Group policies found in our Strategic Sourcing & Procurement Supplier Guide, and are subject to review.